Receptionist

POSITION SUMMARY

Receptionist will be responsible for greeting clients and visitors to our office. Giving clients directions to various parts of the office, contacting employees regarding visitors, answering phones and taking messages, and sorting and distributing mail.

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ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, these include but are not limited to the following. Other functions may be assigned, and management retains the right to add or change the duties at any time. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions:

• Greet clients and visitors with a positive, helpful attitude.

• Answer phone inquiries and provide basic company information.

• Answering phones in a professional manner, and routing calls as necessary.

• Perform clerical duties, take memos, maintain files, and organize documents.

• Monitor front desk and comply with all security procedures for visitors

• Assisting clients in finding their way around the office.

• Announcing clients as necessary.

• Assisting with a variety of administrative tasks including copying, faxing, and taking notes.

• Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms

• Sorting and distributing mail.

• Provide excellent customer service.

• Scheduling appointments.

• Collecting payments.

SKILLS & ABILITIES

Education:  Required: HS Diploma or GED.

Experience:  Prior administrative or clerical experience preferred

Computer Skills:  Basic phone, computer, electron skills (email, Microsoft Word, Microsoft Excel, Internet, Fax, Copier, etc.)

Other Requirements:

• Consistent, professional dress, and manner.

• Excellent written and verbal communication skills.

• Competency in Microsoft applications including Word, Excel, and Outlook.

• Good time management skills.

• Experience with administrative and clerical procedures.

• Able to contribute positively as part of a team, helping with various tasks as required.

• Willingness to learn and to grow with the company

PHYSICAL DEMANDS

• Frequent sitting, standing, and walking for 8–12-hour shifts

• Intermittently required to lift objects weighing up to 20 pounds

• Consistently required to talk, hear, and/or speak

• Specific vision abilities required by this job include close vision and ability to adjust focus along with the ability to read, analyze, and interpret procedures and/or instructions

WORK ENVIRONMENT

Work is performed primarily in office, individual owned and insured vehicles, and outdoor settings, in all weather conditions, including temperature extremes, during day and night shifts. Work is often performed in emergency and stressful situations. The noise level in the work environment is usually quiet in office settings and moderate in other situations.