Facility Administrator

POSITION SUMMARY

As a Facility Administrator, this natural leader will provide direction, inspiration, and counseling to teammates and will monitor workflow functions, outcomes, customer satisfaction and quality measures of the facility with the result of meeting or exceeding the established financial and other objectives set in cooperation with leadership.

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ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, these include but are not limited to the following. Other functions may be assigned, and management retains the right to add or change the duties at any time. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Financial Management

• Responsible for monthly monitoring of financial results, variance reporting and action plans

to meet established budget objectives.

• Reviews and manages clinic income statements.

• Supervises inventory management including purchasing, product selection, and supply usage.

• Ensures patient and treatment charge information and other related data are accurate and

submitted in a timely manner by means of the designated reporting system.

Risk Management/Quality Assurance Compliance

• Ensures compliance with all policies and procedures in accordance with State and Federal

• Regulations for patient care and services (HIPAA, CMS, OSHA, or other governing

• agencies).

• Ensures compliance with State or Federal Regulations of the Injury Prevention and Safety

Training Program.

• Maintains Quality Assurance Programs as required by the Company.

• Constantly looks at current processes and procedures and identifies and implements areas of

improvement while adhering to HIPAA, CARF, DOH as well as state Medicaid and payor requirements.

• Participates in and leads quality assurance meetings and all applicable in-services.

Facility/Equipment Management

• Ensures equipment and supplies are maintained to provide quality care and to ensure the

safety of patients and teammates.

• Identifies and plans prompt corrective action for any issues with safety or equipment and

systems.

• Participates in the development and periodic revision of policies and procedures with the

Regional Operations Director and Clinical Director to assure consistent, efficient and safe operation of the facility/program.

Patient Care Management

• Participates in development and revision of policies and procedures with Regional Operations

Director and Medical Director to ensure consistent, efficient and safe treatment delivery.

• Fosters a sense of urgency in teammates that promotes commitment to optimal clinical

outcomes, regulatory compliance for the facility.

Teammate Management

• Creates, maintains, and communicates efficient and timely teammate schedules according to

the needs of the facility.

• Provides leadership to direct reports.

• Helps direct reports overcome any organizational obstacles encountered during

projects.

• Knows, understands, implements, follows, and communicates to teammates all FCRC of Ohio employment policies and procedures, awards, and other opportunities within company and foster a positive work environment.

• Ensures all Family Counseling & Rehabilitation Center of Ohio employment processes are completed timely and in compliance with company policy and any applicable laws including but not limited to

• Performance Development Reviews, teammates file maintained, etc.

• Plans, organizes and supervises all clinic teammates (including but not limited to clinical, technical, front desk, case management and laboratory team) to ensure high quality patient care according to Family Counseling & Rehabilitation Center of Ohio policy.

• Facilitates teammate development (professional development reviews, coaching,

mentoring, training & education).

• Collaborate with direct reports to create professional development goals.

• Maintains familiarity with and communicate to teammates all benefit programs

impacting teammates.

• Addresses teammate relations issues appropriately and escalate, as necessary.

• Provides work direction for department teammates.

• Determines staffing plans that promote the most effective use of all teammates.

• Ensures coverage during teammate absences.

• Reports and documents all teammate injuries according to established policy and

procedure.

• Knows and understands basic wage and hour laws, federal, state and local laws and

regulations, Medicaid, and legislation affecting employment.

• Reviews and approves timecards of direct reports for bi-weekly payroll.

• Reviews and approves timecards of all teammates for payroll.

• Track’s overtime, attendance, and PTO.

• Researches and responds to questions regarding payroll issues.

• Develops and conducts educational programs to keep teammates up to date on FCRC of Ohio policies, new laws and regulations impacting work, and other information necessary to maintain teammates’ knowledge of department processes and goals.

• Ensures mandatory in-services and annual competencies are completed as required.

• Maintains and communicates facility emergency management programs and ability to act

swiftly, confidently in an emergency.

• Knows, understands, follows, and implements FCRC of Ohio safety and security

policies and procedures.

Other Duties

A facility may be selected to participate in research study(ies) under the guidance of FCRC of Ohio Clinical Research. Any clinical or administrative duty required by the study protocol, which is provided during a patient’s treatment, is considered an essential duty of the job.

SKILLS & ABILITIES

Education:  Associate degree required; Bachelor’s degree in related area strongly preferred.

Experience: 
Computer Skills:  Basic phone, computer, electron skills (email, Microsoft Word, Microsoft Excel, Internet, Fax, Copier, etc.)

Other Requirements:

• Consistent, professional dress, and manner.

• Excellent written and verbal communication skills.

• Competency in Microsoft applications including Word, Excel, and Outlook.

• Good time management skills.

• Able to contribute positively as part of a team, helping with various tasks as required.

• Willingness to learn and to grow with the company

PHYSICAL DEMANDS

• Frequent sitting, standing, and walking for 8–12-hour shifts

• Intermittently required to lift objects weighing up to 20 pounds

• Consistently required to talk, hear, and/or speak

• Specific vision abilities required by this job include close vision and ability to adjust focus along with the ability to read, analyze, and interpret procedures and/or instructions

WORK ENVIRONMENT

Work is performed primarily in office, individual owned and insured vehicles, and outdoor settings, in all weather conditions, including temperature extremes, during day and night shifts. Work is often performed in emergency and stressful situations. The noise level in the work environment is usually quiet in office settings and moderate in other situations.